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  • Tenants in Aylesbury

Tenants: Moving In

Check in

Subject to contract, once all relevant references have been approved, a check-in date and time will be agreed with you. This will be the same day that your tenancy starts. We will send you a letter of confirmation, and a copy of the tenancy agreement for you to review. An Assured Shorthold Tenancy agreement is a legally binding contract and therefore you should be fully aware of your legal rights and obligations as a tenant before you sign.

One of our team will meet you at the property we will go through the inventory and schedule of condition with you. This is an extremely detailed report including photographs. We will ask you for your comments and then you will sign it to say that you agree it represents an accurate description of the condition of the property and its contents at the beginning of the tenancy. This is very important as it will be used as a basis for comparing the condition and contents at the end of the tenancy.

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Funds required

In order to check you in we will need to have received the following cleared funds into our bank account by 5.30pm on the previous working day:

  • One and a half's month’s rent in advance
  • Dilapidations Deposit
  • Check-in fee

See Tenants’ Fees for details

Please note that payment of these funds should be made by bank transfer. Cheques will only be accepted if provided at least 5 working days before the agreed check-in date so that cleared funds can reach our account. Any cash payments will incur additional fees.

Once the check-in date has been agreed and booked, please be aware any change of date at your request thereafter will incur an additional fee.


The Landlord is only required to leave one full set of keys. You may have additional keys cut at your own expense. Please ensure all additional sets are returned at the end of the tenancy.

Local Authority and Utilities

After your Tenancy has commenced, Neil Douglas will inform Aylesbury Vale District Council and your water provider of your name and tenancy start date.

You will be responsible for contacting all other utility companies and informing them of your check-in date and contact details. Settlement bills may be forwarded to our offices for payment by the landlord.

We ask that if you wish to change utility suppliers, you inform us in writing of your intention so we can request permission from the Landlord.


We advise that you source insurance for your own contents and personal possessions. Additional insurance can also be obtained for accidental damage caused to the Landlord’s property and personal items. Neil Douglas work closely with an Insurance company who can provide you with comprehensive cover, please contact us for more details.

Gas Safety

If there is gas at the property, by law a gas safety certificate must be issued to you at the start of your tenancy and renewed every 12 months. You will be informed of this date one month prior to the expiry date and we therefore ask you to be flexible with appointments to ensure a new certificate is issued before the expiry of the current one.



The dilapidations deposit is held by the Deposit Protection Service. When the deposit is made, you will receive postal confirmation with a deposit ID number. With this ID number you can also access the tenancy details online at any time at

In respect of properties where we act only as an introducer it will be the responsibility of the Landlord to nominate a Deposit scheme within the first twenty eight days of the tenancy commencing and inform you that the deposit has been registered with an approved scheme.



Please note that smoking is not permitted in any of the properties we market.

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